We have carefully reviewed the pros and cons of our site license, including a review of usage data, a survey of U of A users, a functionality review, a review of subscription cost increases, and an environmental scan of U15+ Universities. We have concluded that the high cost of the annual subscription can no longer be justified when there are other comparable citation management programs available that are as good as or better than RefWorks without the high subscription cost. Most other Canadian U15 institutions no longer use RefWorks.
Our subscription expires on October 1, 2021 (for both the Legacy and new platform). You will have until October 1 to access your account and export your citations.
No, RefWorks only offers institutional accounts at this time.
Reference management software is not discipline-specific. However, there are trends in some disciplines towards certain software. Subject librarians in science and health sciences report higher use of EndNote and Mendeley amongst their users; in the humanities, Zotero seems to be more popular. If you are unsure which one to choose, ask people in your department what software they like to use or would recommend.
Yes, alumni access to RefWorks will end.
You can email firstname.lastname@example.org
No, you can export many references at once using the instructions on the Export from RefWorks page. Make sure to export one folder at a time if you want to keep your folder structure.
We have some workflow suggestions here (if you find a better way, let us know).
If you are using an adblocker, you might need to allow popups in order for the file to download.
Many databases allow you to download an RIS file, which you can then import to your new RMS. Alternatively, EndNote, Mendeley, and Zotero all have browser extensions (bookmarklets) that allow you to export data from your browser. For detailed instructions, see the support documents for the RMS that you're using.
If you are currently using RefWorks Write-N-Cite in Word for your paper or manuscript and wish to switch to a new reference manager citation plug-in, you will first need to remove the citation formatting code created by RefWorks. Removing this formatting code will allow you to add and edit citations using your new reference manager. Detailed instructions are here
A. You need to continue using reference management software (RMS).
B. You aren't sure but you want to keep your references and your options open.
C. You know you won't need your reference collection in the future.
Workflow suggestions for exporting attachments (pdf, jpg, xlsx) and custom user fields.
From the left navigation pane, click on My Folders and select a folder to export from the list, or you can select All References if you wish to export your entire account at once without retaining folders.
Check the Select All box (just above your list of references) and click the Share icon.
Choose Export References.
Repeat these steps for each folder. You may wish to save each RIS file with the name of the folder you exported for easy identification later on. Make note of where you save the file(s) before moving on.
With your RIS files saved, you can keep them in a safe spot for retention or move them into new reference management software for easy access and editing.
Adapted from: Knowledge Resource Service. (2020, July 27). Exporting from RefWorks.
If you want to maintain the same folder structure in your new reference manager, you should export your citations from RefWorks one folder at a time. We don't recommend that you export more than 500 references at a time from RefWorks. If your library is larger than 500 references, split them into folders and export them one at a time
From the right navigation pane, view your Folders list and select a folder to export from the list.
Go to the main menu References and click on Export.
A text file will open in a new browser window/tab (make sure that pop-ups are enabled on your browser).
Click on your browser's menu icon in the upper right to save the contents.
Give your file a name (we suggest naming it after the folder) and make note of your saved file location (e.g., downloads folder).
Check through your references to ensure no details have been lost during the export process.
Repeat these steps for each folder, then follow the import instructions for your new reference management software.
RefWorks cannot export attachments in bulk. You will need to open and save individual files from RefWorks and add them to the new record.
Adapted from: Knowledge Resource Service. (2020, July 27). Exporting from Legacy RefWorks.